Privacy Policy — Trapol8 Browser Extension

What the Extension Does

The Trapol8 Extension is a productivity tool that helps authorized users interact with web-based content as part of the Trapol8 platform.

Information We Collect

Information from Web Pages

• Text content: The Extension accesses text content from web pages when you actively use its features
• Page URLs: We may collect URLs of pages where you use the Extension
• Page structure: The Extension analyzes page HTML to provide its functionality

Account and Authentication Information

• User information: Name, email address, and user ID from your Trapol8 account
• Organization information: Your organization ID and name
• Authentication data: Session data managed through our authentication provider

Usage Information

• Content interactions: Data about how you interact with content through the Extension
• Extension settings: Your preferences and configuration settings

The Extension collects only the information necessary to provide its functionality as part of the Trapol8 platform, and accesses web page content only when you actively use its features.

How We Store Data

Local Browser Storage

The Extension stores data locally in your browser, including:

• User and organization information (temporarily cached)
• Extension settings and preferences
• Session-specific data (cleared when browser closes)

Authentication is managed through HTTP-only cookies set by our servers.

Server Storage

Data you choose to save through the Extension is stored on our servers (hosted on AWS) and associated with your Trapol8 organization account.

How We Use Your Information

We use the information we collect to:

• Provide the Extension's core functionality
• Process and generate responses to your requests
• Authenticate your access to the Extension
• Maintain and improve the Extension

How We Share Your Information

The Extension operates as part of the Trapol8 platform and shares information with the same third-party services as our main application. We share your information with:

• AI service providers: We use third-party AI services to provide Extension functionality
• Authentication services: To manage user authentication
• Cloud hosting providers: To store and process data
• Within your organization: Content you save through the Extension is accessible to authorized members of your Trapol8 organization

We do not sell your personal information. We may share information when required by law or to protect our rights.

Third-Party Services

The Extension integrates with third-party services including AI providers, authentication services, and content delivery networks to provide its functionality.

Extension Permissions

The Extension requires certain browser permissions to function, including:

• Access to websites to provide its core functionality
• Local storage for settings and temporary data
• Cookie access for authentication
• Tab and navigation permissions to operate within your browser

The Extension only accesses web page content when you actively use its features.

Data Retention

• Local browser data: Session data is cleared when you log out or close your browser; other local data persists until you uninstall the Extension
• Server data: Data saved through the Extension is retained according to your organization's settings and your customer agreement

Security

We implement reasonable security measures to protect your information, including encrypted data transmission and secure authentication practices. However, no method of transmission over the internet is 100% secure.

Your Rights

As a Trapol8 customer, your data rights are governed by your customer agreement with Trapol8. For questions about accessing, correcting, or deleting your data, please contact us at the information below.

Changes to This Policy

We may update this Privacy Policy from time to time. If we make material changes to how we collect, use, or share your information, we will provide notice to affected customers before the changes take effect, through one or more of the following: email to your organization's account contact, a notice within the Trapol8 platform or Extension, or as otherwise set out in your customer agreement. For non-material changes, we will update the "Last Updated" date at the top of this policy. Your continued use of the Extension after an update takes effect constitutes acceptance of the revised policy, except where your customer agreement provides otherwise.